Archive for category Tips and Tricks

Task List Export – Access, Project and Visio

This post has moved to my new blog located at: http://www.sharepointanalysthq.com/2010/06/07/task-list-export-access-project-and-visio/

Be sure to update your links and enjoy!

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WESPCSK:Web Applications vs Site Collections vs Sites

Another thing that Every SharePoint Consultant Should Know (WESPCSK) is some of the specific settings and the scopes that they are applied to. Now this will help in requirements gathering, architecting and general discussions. So below is my list of settings and the general scope that they are applied to which can be of interest.

Web Application Specific Settings and Offerings

  • Recycle Bin: How long items are deleted from user bins and Second Stage recycle bin size.
  • Maximum Upload Size: The maximum file size for all content within sites that reside in the Web Application.
  • Authentication Provider: Specify the authentication that will be used
  • Define Managed Paths: Managed paths can be defined per web application only.
  • Enable Self Service Site Creation: Enable SSSC is only available at the web application level.
  • Blocked File Types: This is once again done per Web Application

Site Collection Specific Settings and Offerings

  • Recycle Bin: Dedicated Recycle Bin for the site collection
  • Dedicated usage reports: Usage reports work on the site collection level.
  • Dedicated Administration: Site Collection Administrators
  • Search Configuration: Configurable search scopes, keywords and best bets
  • Galleries: Galleries for libraries, images and styles
  • Site Quota templates: Unforunately all sites within a site collection contribute to the quota.
  • Dedicated Database: Very important! Each SC can be housed in its own database which makes it very useful in a disaster recovery scenario

Site Specific Settings and Offerings

  • Site Features: Features that are scoped to a particular site
  • Permissions: Site specific permissions
  • Themes: A theme is site specific

There are many more in this list that I will continue to add as I dig further in this…

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Random SharePoint Articles

Here are some articles that caught my eye in January, there was a whole lot more but I always seem to forget about them after I read them!

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Placing the ECB Menu on any item field in SharePoint 2010

One thing that always annoyed was that the context menu in list items in SharePoint 2007 was on the title field or alternatively you had to put in an ‘Edit’ button.

Well no more in SharePoint 2010 as now you can easily customise a view to show the ECB on any field within a list.

1) Within any list click on Library (or List) -> Modify View -> Modify in SharePoint Designer (Advanced). This will open the list up in

Modify in SPD Option

2) For any field wait until you see the little < icon and then select the appropriate option from the men.

Common xsl options

Show List Item Menu: This will attach the context menu to the list item

Show Link To Item: This will take the user to the DispForm.aspx for the item.

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My Top SharePoint articles for the week (Jan 1 – 8 2010)

The articles that I read and particularly liked this week were:

Remember if you like any of these articles let the authors know!

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Quick way to enable god mode in Windows 7

This is one of the few non SharePoint articles out there but I think a really cool tip.

If you like to create a short cut to ‘God Mode’ within Windows 7, which gives you every single option available to configure in Windows 7 in one easy spot, then simply create a folder with the following name:

GodMode.{ED7BA470-8E54-465E-825C-99712043E01C}

Then instead of a folder you get the following icon:

Then when you click into it you have all the various options displayed like below, plus a few more. But in essence you can now administer all the possible functions from one place:

Options now available

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VanSpug Presentation: Managing Documents in SharePoint 2010

I did a presentation for the Vancouver SharePoint Users Group last night about some of the new document management features in SharePoint 2010.

It details some of the new features as it applies to document management so have a look.

Managing documents in SharePoint 2010 from Vanspug on Vimeo.

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The Taxonomy feature (Feature ID “73EF14B1-13A9-416b-A9B5-ECECA2B0604C”) has not been activated

This has moved to my new blog located at: http://www.sharepointanalysthq.com/2010/06/06/the-taxonomy-feature-feature-id-73ef14b1-13a9-416b-a9b5-ececa2b0604c-has-not-been-activated/

Enjoy!

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SharePoint 2010 Beta Trail License Key

For everyone annoyed when you cant find the key here it is:

SharePoint Server 2010 Enterprise Beta Key: PKXTJ-DCM9D-6MM3V-G86P8-MJ8CY

SharePoint Server 2010 for Internet Enterprise Beta: BV7VC-RMR6B-26P6Y-BTQDG-DX2KQ

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I’m now a Microsoft Certified Trainer

So I got my Microsoft Certified Trainer’s certificate now which means that I can officially teach Microsoft courses to the masses which is great.

We are hoping to start rolling out some SharePoint courses early in the new year which will be great but until then we are busy working on developing some  workshops for the upcoming SharePoint 2010 course.

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